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Case study · Time and revenue in one view

Time delivered and revenue billed, side by side for the first time.

Designer time lived in Monday.com; revenue lived in a Google Sheet shared with the accountant. Nobody could see the two together without an evening of copying. We joined them into one operating and financial view.
← All workBandit Studio
Agency
Brand experience agency, founder-led
Size
10–20 people
Location
Sydney
Stack
Monday.com · Google Sheets · Dashboard · AI assistant

  • 2h

    of manual compilation removed each week

  • 1

    view of operations and finances, instead of two systems

As reported on the engagement

What changed

The Bandit Studio engagement, before and after.

Before

  • ✕Tasks and time tracking in Monday.com
  • ✕Revenue and financials in a spreadsheet shared with the accountant
  • ✕Weekly time logs compiled by hand at the end of every week
  • ✕Decisions made without the numbers in one place

What we built

  • A unified dashboard joining Monday.com and the finance sheet into one operating and financial view
  • Automated weekly time-log compilation
  • An AI assistant over the agency's own data, to query it and spot patterns

End-of-week time compilation fully automated · Growth decisions based on the agency's actual numbers

See it running

Recordings from the engagement: the automations and dashboards as they work.

RecordingThe Studio Intelligence dashboard: staff multiplier, utilisation and revenue mix on one screen. Recorded in demo mode with sample data.
The same pattern in a larger agency

As the agency grows, this is the start of the realisation number.

Time delivered next to revenue billed is exactly what the Diagnostic's margin pull produces: twelve months of time entries against invoices, by project. At this size the gap between the two is usually eight to fifteen points lower than the partners assume, and the dashboard becomes the Baseline that is re-measured every month.

How the Diagnostic finds it

Paul has been an incredible partner for our studio. He helped us completely automate our reporting processes and built a dashboard that brings all of our critical performance metrics into one clear, easy-to-use place. Having this visibility has made a huge difference in how we understand and manage the business.

What really stood out was his approach to the project, he didn’t just execute, he thought deeply about how everything could work smarter.

Mikeila Scheckenbarch

Mikeila ScheckenbarchCEO, Bandit Studio

Next caseHundreds of follow-ups a week, routed without anyone doing it by hand.Gregory Mark Mgmt. →

Find this pattern in your agency.

The Diagnostic measures it from your own data in two weeks. It starts with a 30-minute call.

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Scoped on a call, fixed before we start Measured from your own data Two weeks to a ranked roadmap Run online, around your calendar Your tools stay, integrated EU data, by default Scoped on a call, fixed before we start Measured from your own data Two weeks to a ranked roadmap Run online, around your calendar Your tools stay, integrated EU data, by default